Guides / Jewelry store software for small shops: what you need and what it costs
Jewelry store software for small shops: what you need and what it costs
If you run one to three counters, the jewelry software market is confusing: some tools cost more per month than your rent for a case, others are generic retail apps that do not know what a karat is. This guide is a plain checklist so you can decide.
What a small jewelry store needs
- Per-piece inventory with photo, metal and karat, weight in grams, stones, and a GIA / IGI certificate number. A generic "item name and price" list is not enough for jewelry.
- Point of sale and receipts: cash, card, layaway and installments, discounts, a printable or PDF receipt, VAT / sales tax / GST lines.
- Layaway and store credit: who owes what, with reminders you can send in one tap.
- Repair tracking: received, promised and ready dates, a repair slip, and a "your repair is ready" message. Lost repair envelopes cost real money.
- Gold price awareness: today's price per gram or ounce visible while you quote.
- Simple reports: daily and monthly revenue and collections, export to CSV / Excel for your accountant.
What it costs (2026, typical)
| Option | Typical cost | Good for |
|---|---|---|
| Excel / Google Sheets | Free | Inventory and repairs only. See our free inventory spreadsheet and repair tracker. |
| Generic retail POS (Lightspeed, Square) | about $69-$289/month per store (estimates) | Selling goods; no karat, certificate or repair workflow |
| Dedicated jewelry POS (Jewel360, BusinessMind, Luxe) | about $149-$600/month (third-party estimates) | Several staff, multiple locations, accounting integration |
| Small jewelry app (Ayaro) | Free during launch; a modest paid plan later | 1-3 person shop; runs on phone, tablet and browser; no installation |
Prices come from public third-party listings (Capterra, ITQlick) and vendor pages and may be out of date. Ask each vendor for a current quote and for onboarding and payment-processing fees.
Questions to ask any vendor
- Can I export all my data (CSV / Excel) if I leave?
- Does inventory understand karat, weight, stones and certificate numbers?
- Is repair tracking built in, with customer messages?
- Does it work on the phone or tablet I already have, or does it need a desktop and installation?
- What exactly is in the monthly price: users, locations, support, card processing?
Who should not use a small app
If you have many staff, several locations, bench jobs with custom design and casting, or need deep accounting integration, a full jewelry ERP is the right tool. A small app is for the owner-operator who wants to stop losing repair envelopes and chasing balances.
Want this done for you?
Ayaro covers the checklist above for a one-to-three person shop, and is free while we are in launch.
Get Ayaro on Google Play Try it in your browser, no sign-up
Ayaro is a small jewelry store app by Pulad Labs (Istanbul): jewelry inventory, point of sale, layaway and store credit, repair tracking, live gold price. Android and any browser.
Frequently asked questions
How much does jewelry store software cost?
Third-party listings put dedicated jewelry POS between roughly $150 and $600 per month for US vendors (Jewel360 lists from $199/month, BusinessMind from $149/month, Luxe is often quoted near $600/month, Lightspeed Retail roughly $69-$289/month per store). Vendors change prices, so ask for a current quote.
Can I run a jewelry store on Excel?
Yes for inventory and repair tracking in a very small shop. It gets painful once you need sales receipts, customer balances, layaway and daily reports in one place.
What features does a jewelry store really need?
Per-piece inventory with karat, weight, stones and certificate numbers; a point of sale with receipts; layaway and customer balances; repair tracking; and gold price awareness. Everything else is optional for a small shop.